ST JOHN SCHOOL BOARD ENDICOTT SCHOOL BOARD

DISTRICT #322 DISTRICT #308

BOARD MEETING MINUTES

Monday – May 27, 2008

Endicott School Library

7:00 p.m.

ENDICOTT SCHOOL DISTRICT #308

ST JOHN SCHOOL DISTRICT #322

Debbie Schlomer called the Endicott meeting to order at 7:05 p.m.

Frank Watson called the St John meeting to order at 7:05 p.m.

Marvin Schmick led the flag salute.

Roll Call:

Present from Endicott were Marvin Schmick, Debbie Schlomer, Frank Garrett and Greta White. Present from St John were Andrea Miller, Sabrina Jones, Scott Hollingsworth, Frank Watson and Mark Bailey. Dwight Lust was absent. Also present were Mr. Winters (Superintendent), Evelyn Beck (current Business Manager) and Dana Crider (new Business Manager). Guests at the meeting included: Suzanne Schmick, Rob Roettger, Bruce Porubek, Becky Dickerson, Becky Gonzalez, Michele Beckmann, Barbara Strader, Tim Siler, Kris Thrasher and Janet Luft.

Debbie Schlomer welcomed the guests to the meeting and read the statement from the agenda reminding those wishing to add public comment to wait to be recognized by the chair and be as brief as possible.

AGENDA/MINUTES:

Marvin Schmick moved and Frank Garrett seconded the motion to approve the board minutes of the April 28, 2008 regular meeting and agenda of the current meeting as mailed. All Endicott board members agreed. Frank Watson moved and Mark Bailey seconded the motion to approve the board minutes of the April 28, 2008 regular meeting and the agenda of the current meeting as mailed. All St John board members agreed.

CONSENT AGENDA:

ENDICOTT – Frank Garrett moved and Marvin Schmick seconded the motion to approve the items on the consent agenda. Approved were the May 2008: payroll warrants #38577-38640 in the amount of $124,694.73; the General Fund accounts payable warrants #38525-38576 in the amount of $35,085.97 and the ASB Fund accounts payable warrants #1252-1257 in the amount of $1,712.74. The board also approved Resolution #07-04 to cancel warrants #38430 and #38485 to Missy Repp, the list of classified employees for 2008-09, the list of contracts for certified staff contracts and the 2008-09 contract agreement with WIAA. All Endicott board members agreed.

ST JOHN – Sabrina Jones moved and Scott Hollingsworth seconded the motion to approve the items on the consent agenda. Approved were the May 2008: payroll warrants #7628-7715 in the amount of $185,715.75; the General Fund accounts payable, warrants #7558-7627 in the amount of $54,351.24 and the ASB Fund accounts payable warrants #4313-7335 in the amount of $12,849.46. Also approved were supplemental contracts for Rob Roettger as National Board Certified, the district/state stipends for spring sports, the list of classified employees for 2008-09, the list of contracts for certified staff contracts, a letter of resignation from Don Kemper (high school math teacher) and the 2008-09 contract agreement with WIAA. All St. John board members agreed.

OLD BUSINESS:

Mr. Winters started the board policy review with policies #1610, #1620, #1630, and #1731 with no changes. The board removed the last paragraph on policy #1732 that provides the opportunity for board members to purchase personal medical benefits from school district benefit contracts. With the changes made in the 1000 series during the past board meetings complete, Marvin Schmick moved and Greta White seconded the motion to approve this first series to the cooperative policy manual. All Endicott board agreed. In like manner, the St John board agreed to approve the 1000 series of policies with a motion from Frank Watson and a second from Mark Bailey. All St John board members agreed.

NEW BUSINESS:

The Endicott board discussed the surplus of the red staff car and bus #2 of the Endicott transportation department. Frank Garrett moved and Marvin Schmick seconded the motion to surplus both of these vehicles and the Endicott board agreed.

PUBLIC COMMENT:

COOPERATIVE BOARD MATTERS

Barbara Strader provided a report from the SJE Foundation trustee board. Barbara gave a brief financial statement and stated that the foundation now operates independently from district support. Marlene Landers is the acting treasurer for the foundation. Mrs. Strader listed the board of trustees as Tim Siler, Jerry Schauble, Jim Kile, Ann Swannack and herself. Mrs. Strader also noted that the board is now a working board taking up the jobs that were previously done by school support staff. She noted the numbers of students that applied for scholarships from both the senior class (9) and continuing education students (12). She explained the selection committee and criteria used to present scholarships each year. The scholarships are designated for St John-Endicott High School graduates, with over 280 scholarships provided to this date.

Mr. Winters reviewed the agenda for the board-training meeting on June 10^th at ESD 101 in Spokane. He stated that this is a draft agenda and if the board has questions of any of the presenters listed it would be acceptable to bring those questions and comments to the meeting. A van from each district has been arranged to leave from the respective schools and provide transportation to all board members. Lunch will be provided at the meeting. He is looking forward to this time and since we have both Terry Munther’s and Les Portner’s history and experience serving in the Cooperative, they should be helpful in discussing our unique structure.

Mr. Winters said that the Endicott teachers’ association has asked for a meeting with the administration and two board members to hear two issues from the teachers’ group. The meeting will take place on Friday, May 30^th at 7:30 a.m. in the Endicott office. Greta White and Frank Garrett have agreed to meet with the teachers.

SUPERINTENDENT’S REPORT

Bruce Porubek gave a report on the results from the spring sports teams with completion of baseball, softball, golf and track. He noted the four golfers that qualified for state competition and the great finish by the track team at the state meet. He gave a preview of fall sports listing the coaching staff and the game schedule for each sport. Michele Beckmann asked about practice dates listed and noted a typographical error on the calendar that should be corrected before this is sent to parents. Mr. Porubek noted the correction and will have it ready for summer mailing.

Andrea Miller asked about a cross-country runner from Oakesdale that has asked if he would be able to run with our team. Since cross-country is a combination “B” classification, she feels that it would be fine. If the combination would be detrimental to the St John-Endicott team, he could run as a Tekoa-Oakesdale team. In the track situation, Andrea explained the 1B, 2B classes and the limitations of teams in the 1B group. Only two teams were in the league and no berths to state were provided. She outlined the difficulties of the league and the district places to get to state. She has suggested that we join with Lacrosse and compete at the 2B level so we can earn some berths to state even though that would mean competing at a higher level. The board did not have any reservations concerning the restructure at this time.

Suzanne Schmick covered information for the 8^th grade promotion. She asked to clarify the board members who will be involved in the ceremony. Both Sabrina Jones and Mark Bailey have students promoting from the 8^th grade. Andrea Miller stated that she would defer to Sabrina and Mark for the ceremony honors. Mrs. Schmick will talk to Dwight Lust tomorrow. She noted that Aaron Krantz has been asked to participate in a WASL writing clinic in Spokane this summer. She also received a letter of commendation for Mr. Krantz on the WASL math assessments. She stated that we are currently waiting for notice on an expanded grant for the GearUp program. This would enlarge the program to two more grade levels. In the form of an update on school staffing, Mrs. Schmick notified the board that we are moving Mike Anderson to the morning classes to fill the vacancy left by Kathy Storment. Missy Repp will stay in the Endicott building working as the Special Education teacher and Reading Specialist. Ken Hunley will work with Spanish in the afternoon here in the Endicott school and teach the Spanish classes at the high school in the morning. Mrs. Schmick also stated that at some time she would like Spanish credit to be earned in the middle school with just one year left for the high school schedule. The ECEAP lead teacher opening has closed today and Mrs. Schmick will be working together with the ECEAP board in Pullman to complete the selection. She noted a few calendar items including move up day, elementary field day, Jr. Corps of Discovery fieldtrip and 8^th grade promotion.

Kris Thrasher introduced Mikeal McLain as a tech-prep student who gave his senior presentation for the board members. He showed the trophy, plaque, pictures and news articles from his experience on the school’s golf team. Mikeal used a power point presentation to outline his experiences in the tech prep class including Fast Eddies, his third quarter term paper on the turf management job preparation and history of the game of golf, and how his experience on the golf team has improved his life. He expressed his passion for the game and desire to continue his education in preparation for a vocation in turf management. The board thanked Mikeal for his fine presentation and thanked him for sharing his presentation with them.

Mr. Roettger thanked Mikeal for his presentation and noted his visit to other senior projects, being highly impressed with the students’ plans for the future. Mr. Roettger reported enrollment at 225 students in the St John building P-12. He also listed the current openings in the St John staff and the interviews he has in place for this and next week. Positions to be filled include: ECEAP lead teacher, high school Math teacher, cooperative counselor and special services teacher. Graduation plans for the entire senior class are moving forward at this time with all students participating in the graduation ceremony. He will have to change the precise statement read during the graduation to include all students and is now awaiting the final scores to see if two students in question will meet the WASL requirements. Mr. Roettger described the recent “Ultimate Day of Education” planned and conducted at the high school level. The high school staff prepared their best lessons and visited each other’s classes during their own prep time. Mr. Thrasher and Mr. Porubek also stated that this day was highly successful as teachers presented their most effective lessons and then had the opportunity to share it with their colleagues. Mr. Roettger shared parent and student surveys he will use to gather data on school climate, educational effectiveness and student experience. In closing, Mr. Roettger noted the upcoming staff inservice days and listed the student field trips that are on the calendar.

Enrollment reports were provided for both schools for the month of May.

Financial reports were presented to the board. The treasurer’s statement, budget status, trial balance and cash flow reports were included in each board packet.

Debbie Schlomer acknowledged the guests at the meeting and thanked them for attending.

EXECUTIVE SESSION

An executive session was not required at this meeting.

ADJOURNMENT

Marvin Schmick moved and Greta White seconded the motion for Endicott to adjourn the meeting at 9:10 p.m. Debbie Schlomer adjourned the Endicott board meeting at 9:10 p.m. Frank Watson moved and Sabrina Jones seconded the motion for St John to adjourn their meeting at 9:10 p.m. Andrea Miller adjourned the St John board meeting at 9:10 p.m.

Rick Winters, Andrea Miller St. John Board Chair

Superintendent

Dwight Lust, Endicott Board Chair

(Debbie Schlomer, Endicott Vice-Chair)