ST JOHN SCHOOL BOARD ENDICOTT SCHOOL BOARD

DISTRICT #322 DISTRICT #308

BOARD MEETING MINUTES

Monday – March 23, 2009

Endicott School Library

7:00 p.m.

Dwight Lust called the Endicott meeting to order at 7:20 p.m.

Scott Hollingsworth called the St John meeting to order at 7:20 p.m.

Frank Garrett led the flag salute.

Roll Call:

Present from Endicott were Dwight Lust, Debbie Schlomer, Frank Garrett, Greta White and Marvin Schmick. Present from St John were Frank Watson, Scott Hollingsworth, Mark Bailey, Jim Rogers and Andrea Miller. Also present were Mr. Winters (Superintendent) and Dana Crider (Business Manager). Guests at the meeting included Rob Roettger, Suzanne Schmick, Bruce Porubek, Billy Ray, Becky Gonzalez, Mike Anderson, Aaron Krantz, Sue Lynch, Michele Beckmann, Jodi Lautenschlager, Becky Dickerson, Lonnie Lynch, Regina Simon, and Gary & Janet Luft.

AGENDA/MINUTES:

Debbie Schlomer moved and Greta White seconded the motion to approve the board minutes of the February 23, 2009 regular meeting and the agenda of the current meeting as mailed. All Endicott board members agreed. Jim Rogers moved and Andrea Miller seconded the motion to approve the board minutes of the February 23, 2009 regular meeting and the agenda of the current meeting as mailed. All St John board members agreed.

CONSENT AGENDA:

ENDICOTT – Marvin Schmick moved and Frank Garrett seconded the motion to approve the items on the consent agenda. Approved were the March 2009: payroll warrants #39839-39907 in the amount of $142,038.34; the General Fund accounts payable warrants #39785-39838 in the amount of $29,133.60, and the ASB Fund accounts payable warrants #1320-1331 in the amount of $5,282.67. The board also approved supplemental contracts for Mike Anderson – Corps of Discovery Advisor and Pam Johnson – Jr. Corps of Discovery Advisor. All Endicott board members agreed.

ST JOHN – Mark Bailey moved and Jim Rogers seconded the motion to approve the items on the consent agenda. Approved were the March 2009: payroll warrants #9138-9221 in the amount of $187,672.30; the General Fund accounts payable, warrants #9063-9137 in the amount of $54,592.41 and the ASB Fund accounts payable warrants #4475-4497 in the amount of $11,051.81. The board also approved supplemental contracts for Darrell Miller as Traffic Safety Instructor and District/State Stipends for winter sports. All St. John board members agreed.

OLD BUSINESS:

Mr. Winters began discussions regarding which lighting company would provide the new football field lights, Musco Lighting or Blankenship. In order to save money, there are options that can be deducted from Musco Lighting’s full package that are not necessary i.e. the computer technology, less warranty etc. Frank Watson asked Mr. Winters for his recommendation. Mr. Winters still believes that Musco has the best product for the money. Frank Watson moved and Jim Rogers seconded the motion to move forward with Musco Lighting as the vendor we would purchase the football field lights from. Andrea Miller and Mark Bailey opposed. Motion passes.

Mr. Winters updated the board regarding the 2009-2010 school calendar. He is working with principals and teacher representatives and they have narrowed the options down to three. Mr. Winters will continue working on this and hopefully bring final options to the board in the next month or so.

NEW BUSINESS:

Marvin Schmick moved and Frank Garrett seconded the motion to approve the purchase of a new bus from Harlow’s Bus Sales. All Endicott board members agreed.

Debbie Schlomer moved and Greta White seconded the motion to approve the surplus list for 2 Endicott vehicles. All Endicott board members agreed.

PUBLIC COMMENT:

None.

COOPERATIVE BOARD MATTERS:

Mr. Winters announced to the board he has scheduled a Public Forum for March 26, 2009 at 7:00 pm in the St John High School Library to discuss the possibility of moving the St John 6^th grade to Endicott. Mr. Winters explained that this has been a difficult issue in the past but hopes community members will be supportive of his proposal. Mr. Winters cited balancing both St John and Endicott budgets as the main reason for this move. Also, the students would receive departmentalized classes, we would have a 6-7-8 Middle School, and many other staffing possibilities would be available. He will address the board after the Public Forum.

SUPERINTENDENT’S REPORT

Mr. Winters received word that Jason Swannack, Warren Miller and Brad Riehle have been selected as Washington Aerospace Scholars for 2009. Congratulations to these fine young men!

Rob Roettger presented staffing proposals for the 2009-2010 school year. He would like to move Debbie McLaughlin to sixth grade and Missy Kjack to fourth grade. Mr. Roettger feels Ms. McLaughlin has strengths and expectations more directed towards older students. He would like to see more continuity between K-5. Earlier in the month, Mr. Roettger held a 5^th grade parent meeting. Six students’ parents out of 13 attended. He shared the change of teachers and a lot of the parents are very supportive of Ms. McLaughlin moving to the sixth grade. He also discussed the sixth grade to Endicott proposal and all but one were in favor of making the move. He discussed finances, athletics and all of the positive changes that can come from this. Overall, the meeting was very positive.

As Mr. Winters mentioned at the last board meeting, the principals have formed a Facilities Committee at each building. Mr. Roettger’s committee consists of K.B. Trunkey, Mark Bailey, and Ken Gering. They came up with a list of items that either need maintenance, replacing or updating. First on the list was the boiler. In order to replace the current boiler and make it more efficient, would cost approximately $130,000. The committee also received a quote to install rooftop units for approximately $750,000. The gym lights need to be updated to be more energy efficient. A quote had not been received as of yet. A fuel loading pad and drain were also on the list for the bus garage. It is believed this may be required by 2011. The committee will obtain a proposal for this project.

Suzanne Schmick presented two staffing proposals for the 2009-2010 school year. One proposal was based on the St John 6^th grade moving to Endicott and the other was based on no change to 6^th grade. The main change in the first proposal would be to refigure the combination classes in the elementary. They would be K/1, 2/3, 4/5 and then the 6^th grade would be a part of the middle school. Also, in this proposal, Debbie McLaughlin would move to Endicott and be a part of the middle school group; Mike Anderson would move to the SJE high school and Suzanne Schmick would also take on some teaching duties along with continuing as an administrator. The second proposal keeps staff placements the way they are currently with the addition of Mr. Anderson possibly moving to the SJE high school and Mrs. Schmick adding teaching duties. With both proposals, consideration is being given to a full day/full week kindergarten program. As Mrs. Schmick pointed out, bus routes and staff are currently in place with no extra expense to the District.

Mrs. Schmick’s Facilities Committee is made up of Dwight Lust, Randy Root, Katie Bailey and Gail Larson. Items on their list include: raising the height of the fence on the high school baseball field, sidewalk repair around the building, update boys and girls bathrooms to meet ADA requirements, roof repair, new gym bleachers and floor replacement in the 1960’s building.

Billy Ray updated the board regarding middle school spring sports. The track team has 15 participants with Marianne Gfeller and Sara Hudkins returning as coaches. The baseball team consists of St John and Endicott sixth and seventh graders and is coached by Rich Hallenius and Gail Larson. Because of the lack of interest, a petition was filed with WIAA asking them to allow Lacrosse/Washtucna to send their interested baseball players to play with Endicott-St John middle school. The petition was approved and as of now, there is one player coming from Lacrosse.

Bruce Porubek presented information regarding high school spring sports. There are 22 athletes on the track team with Andrea Miller and Regina Simon returning as coaches. Nine of those are from Lacrosse, Washtucna and Kahlotus. Baseball is being coached by Rick Winters and Ken Hunley. Currently there are 15 boys and 1 girl on the team. Doug Schuster and Kathy Schneider are coaching golf again this spring. They have 7 boys and 4 girls on the team. Mr. Porubek wanted to thank all of the people who helped with the AAU tournaments during the month of March. Mr. Porubek also updated the board on some WIAA issues. There is the possibility of bringing back a shot clock for high school boys basketball. He also mentioned the current amendments that are being discussed regarding the possible re-classification of the “B’s”.

Enrollment reports were provided for the month of March.

Dana Crider provided fiscal reports and cash flows for both schools. She mentioned that St John is in jeopardy of not meeting the fund balance for this fiscal year. Expenses have been running higher than expected. She will keep working with both Mr. Winters and Mr. Roettger at scrutinizing requisitions closely.

Dwight Lust acknowledged the guests and thanked them for attending.

ADJOURNMENT

Marvin Schmick moved and Debbie Schlomer seconded the motion to adjourn the Endicott board meeting. Dwight Lust adjourned the Endicott meeting at 8:45 p.m. Frank Watson moved and Jim Rogers seconded the motion to adjourn the St. John board meeting. Scott Hollingsworth adjourned the St John meeting at 8:45 p.m.

Rick Winters, Scott Hollingsworth, St. John Board Chair

Superintendent

Dwight Lust, Endicott Board Chair